Waitress/Waiter Job Description for 2025 (+Template)

A waiter/waitress job description is a concise document that outlines the responsibilities, skills, and qualifications to perform this key front-of-house (FOH) role successfully. It details what you expect from candidates and what they can expect from the job.

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Waiter job description template

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To craft an effective job description, download the template and follow the steps I outline below. 

Step 1: Create the job overview

Start with a compelling summary that introduces your restaurant and the role. This section should give candidates a quick understanding of what the job entails and why they should want to work for you. Highlight your restaurant’s atmosphere and what makes it unique.

Clearly define your staffing needs upfront. For full-service restaurants, a general guideline is one server per four to five tables during peak hours, though this can vary.

Step 2: List waitress/waiter job responsibilities

Detail the day-to-day tasks and duties for waiters and waitresses in your restaurant. Be specific about what they will be expected to do. This helps filter out unqualified applicants and ensures those who apply understand the scope of the role. Typical waiter/waitress job duties include:

• Taking orders: Accurately taking food and beverage orders.
• Menu knowledge: Thorough understanding of the menu, ingredients, and daily specials to answer guest questions and make recommendations.
• Service delivery: Serving food and beverages promptly and efficiently.
• Guest interaction: Welcoming and engaging with guests, anticipating their needs, and ensuring their satisfaction.
• POS system operation: Processing orders and payments using the point-of-sale (POS) system.
• Table maintenance: Setting up, clearing, and resetting tables.
• Side work: Performing opening and closing duties, stocking, and general cleaning.
• Problem resolution: Handling customer complaints or issues gracefully and effectively.
• Safety and hygiene: Adhering to food safety and hygiene standards.

Step 3: Add required skills and qualifications

Does your restaurant require that the candidate hold a Food Handler’s Permit? Is attention to detail or a positive work ethic something you want to emphasize specifically? This section lists the essential and desirable skills, experience, and personal attributes.

Focus on both technical abilities and crucial soft skills, such as:

• Experience: Previous experience in a restaurant or customer service role is often preferred, but not always mandatory for entry-level roles.
• Communication skills: Excellent verbal communication and active listening.
• Customer service: The best waitstaff exhibit genuine passion for delivering exceptional service and creating positive guest experiences.
• Multitasking and organization: Ability to manage multiple tables and tasks in a fast-paced environment; strong organizational skills to promptly deliver orders.
• Teamwork: A collaborative spirit and ability to work harmoniously with kitchen staff, hosts, and other servers, and a willingness to support teammates during busy shifts.
• Attention to detail: Meticulous in order taking, service, table presentation, and handling of dietary restrictions and special requests.
• Adaptability and problem-solving: Ability to stay calm under pressure and quick thinking to address unexpected situations (e.g., wrong orders, spills, customer concerns).
• Product knowledge: Familiarity with food and beverage pairings and understanding of menu items to recommend or upsell dishes.
• Physical stamina: Ability to stand and walk for extended periods and lift trays, plates, and drinks.
• Basic math and POS skills: Familiarity with POS systems is a plus; comfort with handling cash, credit cards, and making change.
• Professional appearance and hygiene: Knowledge and ability to apply health and safety regulations, neat grooming, and adherence to uniform standards.
• Food Handler’s Permit or Alcohol Server Certification: Specify that this is a requirement, especially when prescribed by local regulations.

Step 4: Include compensation and benefits information

Attracting and retaining top waitstaff means offering competitive compensation and benefits; your job description should reflect this.

Clearly state base pay (noting if it’s tipped minimum wage or above), explain whether servers keep their own tips or if there is a tip pool/share with other staff, and highlight performance-based, upselling, or shift meal incentives. If you offer benefits like paid time off, health insurance, flexible scheduling, meals or discounts, and training programs, mention them as well.

According to the Bureau of Labor Statistics, the median annual salary for waitstaff in the US is approximately $31,940, or $15.36 per hour — including tips. The minimum wage for tipped workers is $7.25, and waitstaff earnings can vary greatly depending on the tips they receive.

Step 5: Tell candidates how to apply

End your job description with specific instructions on how interested candidates can apply for the position. Let them know how you prefer to be contacted (such as via email or in-person) and what their applications should include — like a cover letter/statement of interest, their resume, and their certifications.

Job description differences based on restaurant type

The job description should always reflect the specific environment and expectations of your restaurant.

• Fast food/quick-service: Focus on speed and efficiency; tasks include taking orders, assembling food, and maintaining cleanliness. Little to no prior experience required.
• Casual dining: Offers full table service in a relaxed atmosphere, with servers handling orders, payments, and upselling. Some customer service experience preferred.
• Fast casual: Mix of counter service and table delivery; emphasizes quality food with quick turnaround. Prior food service is helpful, but not essential.
• Fine dining: High-end service with a detailed menu and wine knowledge; requires etiquette, experience, and polished presentation. Higher pay and tips expected.
• Family-style: Welcoming service for groups and families; servers manage large platters, kid-friendly needs, and fast refills. Patience and multitasking are key.
• Pub, bar, or brewery: Casual, social service with an emphasis on alcohol; requires handling tabs, responsible alcohol service, and late-night flexibility. Certification is often needed.
• Café/Coffee Shop: Quick, friendly service centered on coffee and light fare; barista skills and customer interaction are essential. Tips are often shared via a jar.

Frequently asked questions (FAQs)

Last bite

Writing an effective waitstaff job description is a fundamental step in building a strong restaurant team. By clearly defining the role, responsibilities, and required skills, and by being transparent about compensation and benefits, you streamline your hiring process. Remember to tailor your description to your specific restaurant type and culture, and always prioritize attitude and cultural fit alongside experience. A well-crafted description attracts motivated individuals who are ready to contribute to your success.